Morgan Jones Privacy & Business Policies

Morgan Jones Privacy, Data & GDPR Policies

Download Our Policies

Privacy, Cookie, and Data Retention Policy
Privacy Notice to Candidates
Subject Access Request Form
ED01.1 Environmental Policy
Quality Policy

Morgan Jones Privacy Notice

This Privacy Notice explains what we do with your personal data, whether we are in the process of introducing ourselves to you, helping you to find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance concerning one of our Candidates, or you are visiting our website.
It describes how we collect, use, and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
This Privacy Notice applies to the personal data of our Website Users, Temporary Workers, Prospective Candidates, Candidates, Clients, Suppliers, and other people whom we will contact to find out more about our Candidates or whom they indicate is an emergency contact. It also applies to the emergency contacts of our Staff and our Staff Alumni. To be clear, if you are a member of Morgan Jones’ Staff, you should refer to the Morgan Jones’ Staff Privacy Policy which is available in the Morgan Jones Central Files.
For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (“Morgan Jones Ltd” or “us”) can be found here.
It is important to point out that we may amend this Privacy Policy from time to time. Please just visit this page if you want to stay up to date, as we will post any changes here.
If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights and, where relevant, we have described these as well.

HOW TO USE THIS PRIVACY NOTICE

This Privacy Policy tells you a few things about how we use your personal data, and perhaps more importantly, what your rights are concerning this (you have, for example, the right to ask us to delete or confirm what information that we hold about you at any time, withdraw any consents that you have given and/or lodge a complaint with the supervisory authority if you are not happy about something we have done).
The Privacy Notice is a short-form “at a glance” section reflective of the detailed and in-depth Morgan Jones Privacy Policy.
This “at a glance” section is just a few short pages providing you with an overview under the following headings:
- What kind of personal data do we collect?
- How do we collect your personal data?
- How do we use your personal data?
- Who do we share your personal data with?
- How do we safeguard your personal data?
- How long do we keep your personal data?
- How can you access, amend, or take back the personal data that you have given to us?
- How do we store and transfer your data?
- Who is responsible for processing your personal data when you access the Morgan Jones website?
- What are cookies and how do we use them?
- How to reject cookies
The Morgan Jones Privacy Policy and Data Retention Policy covers each of these areas in more detail. If you want to know more about a particular area, you can consult these documents available here.
This Privacy Notice also contains several defined terms, so we have included a glossary at the end of this document. If you are unsure what any of these defined terms means, please consult the glossary.
This Privacy Notice is divided into different sub-sections for each of the different categories of people who may need to read it (for example, under the “What kind of personal data do we collect?” section, there are “Candidate” and “Website User” sub-sections, as well as sections for the other types of people to whom this Privacy Policy applies). The Privacy Notice contains different information depending on what section you are looking at, so please make sure you are looking at the correct section.

WHAT KIND OF PERSONAL DATA DO WE COLLECT?

CANDIDATE DATA:

To provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that we think will genuinely help us to help you, such as your name, age, contact details, education details, employment history, emergency contacts, immigration status (only as necessary), financial information (where we need to carry out financial background checks), and national insurance number (and of course you may choose to share other relevant information with us). Where appropriate and following laws and requirements, we will also collect information related to your health, diversity information or details of any criminal convictions as well as proof of address and right to work in the UK.
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.
To the extent that you access our website or click-through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please see the “Website Users” section below.

PROSPECTIVE CANDIDATE DATA:

If we think you might be interested in or might benefit from, our services, we will collect and use such information about you to assess how we might be able to help you out and to get in touch.
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.
To the extent that you access our website or click-through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please see the “Website Users” section below.

TEMPORARY WORKER DATA:

If we employ or engage you directly as a Temporary Worker, we need to process certain extra information (in addition to the information collected from Candidates) to ensure a smooth Temp Relationship. We only collect important information such as staff numbers or other identifiers, start dates, bank details and details of previous remuneration, pensions, and benefit arrangements. Where appropriate and following laws and requirements, we may also collect, by inference, information related to trade union membership, sexual orientation, and child care or carer arrangements when you provide us with information about deductions from your salary for trade union membership or childcare vouchers or details about your emergency contact.
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.
To the extent that you access our website or click-through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please see the “Website Users” section below.

CLIENT DATA:

If you are a Morgan Jones Client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you or offering you services such as: (i) finding Candidates who are the right fit for you or your organisation; (ii) providing you with a Managed Service Provider (“MSP”) programme (or assisting another organisation to do so); (iii) providing you with Recruitment Process Outsourcing (“RPO”) services (or assisting another organisation to do so); (iv) providing services to your employees, such as training courses to teaching staff who work for our Clients, in the education sector and/or (v) notifying you of content published by Morgan Jones which is likely to be relevant and useful to you.
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.
To the extent that you access our website or click-through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please see the “Website Users” section below.

SUPPLIER DATA:

We need a small amount of information from our Suppliers to ensure that things run smoothly. We need the contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.
To the extent that you access our website or click-through any links in an email from us, we will also collect certain data from you. If you would like more information about this, please see the “Website Users” section below.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES, EMERGENCY CONTACTS AND DEPENDANTS:

To provide Candidates with suitable employment opportunities, to provide for certain eventualities for them and our Staff and to allow Staff to access certain benefits or employment rights, we need some basic background information. We ask for very basic contact details so that we can get in touch with you either for a reference or because you’ve been listed as an emergency contact or a dependent for one of our Candidates or Staff members.
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.

WEBSITE USERS:

We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide. This includes information such as how you use our website, the frequency with which you access our website, and the times that our website is most popular.
If you would like a more detailed description of the personal data that we collect about you, please consult our Privacy Policy.

STAFF ALUMNI:

If you are a former member of Staff we will collect your name, the contact details that you would like us to use and any other information you would like to provide to us for staying in touch with you.
Some elements of the personal data we collect from you are required to enable us to fulfil our contractual duties to you or others. Where appropriate, some data, for example, Candidates’ National Insurance number, are required by statute or other law in some jurisdictions. Other items will simply be needed to ensure that our relationship can run smoothly.
Depending on the type of personal data in question and the grounds on which we are processing it, should you decline to provide us with such data or ask us to stop processing it, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship.
For details of the legal bases that we rely on to be able to use and process your personal data, please see our Privacy Policy.

HOW DO WE COLLECT YOUR PERSONAL DATA?

CANDIDATE DATA:

We collect your personal data either:
- From you; or
- From third parties.
If you want to know more about how we collect your personal data, please see our Privacy Policy.
In addition, to the extent that you access our website or read or click on an email from us, we will also collect certain data automatically or through you providing it to us.

PROSPECTIVE CANDIDATE DATA:

We collect your personal data from third parties (for example via social media, professional networking, job aggregators and job site providers, and RPO or MSP suppliers where they refer you to us).
If you would like to know more about how we collect your personal data, please click here.
To the extent that you access our website or read or click on an email from us, we will also collect certain data automatically or through you providing it to us.
If you want to know more about how we collect your personal data, please see our Privacy Policy.

TEMPORARY WORKERS DATA:

We collect your personal data either:
- From you; or
- From third parties.
If you want to know more about how we collect your personal data, please see our Privacy Policy.
In addition, to the extent that you access our website or read or click on an email from us, we will also collect certain data automatically or through you providing it to us.

CLIENT DATA:

We collect your personal data either:
- From you; or
- From third parties (e.g. our Candidates or Temporary Workers) and other limited sources (e.g. online and offline media).
If you want to know more about how we collect your personal data, please see our Privacy Policy.
In addition, to the extent that you access our website or read or click on an email from us, we will also collect certain data automatically or through you providing it to us.

SUPPLIER DATA:

We collect your personal data during our work with you.
If you want to know more about how we collect your personal data, please see our Privacy Policy.
In addition, to the extent that you access our website or read or click on an email from us, we will also collect certain data automatically or through you providing it to us.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES, EMERGENCY CONTACTS AND DEPENDANTS:

We collect your contact details only where a Candidate or a member of our Staff puts you down as their emergency contact or dependent or where a Candidate gives them to us for you to serve as a referee.

WEBSITE USERS AND RECIPIENTS OF EMAILS:

We collect your Data automatically via cookies when you visit our website, in line with cookie settings in our website’s CIVIC Cookie Control plugin or your browser. If you would like to find out more about cookies, including how we use them and what choices are available to you, please see our Privacy Policy.
We will also collect data from you when you contact us via the website or other digital channels, for example by using the chat function or when you register for one of our newsletters, webinars or any further offers. Some of our emails contain a snippet of code, invisible to the naked eye, called a tracking pixel that allows us to understand which of our messages are being opened. If you would prefer that this information was not collected, please disable the automatic download of images in your email software or service.

STAFF ALUMNI:

If you are a former member of Staff, we will ask you if you wish to remain part of our alumni network and use our alumni portal just before your departure. If you are interested, we will ask you to provide your name and contact details to us and give you the option to opt in to receiving marketing communications that we think will be of interest to you as one of our alumni.

HOW DO WE USE YOUR PERSONAL DATA?

CANDIDATE DATA:

The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skill set, your experience, and your ambitions, the more bespoke we can make our service. Where appropriate and following laws and requirements, we will also use your personal data for things like marketing our services to you, profiling and diversity monitoring. Where appropriate, we will seek your consent to undertake some of these activities.
For more details on how we use your personal data, please see our Privacy Policy.

PROSPECTIVE CANDIDATE DATA:

We use Prospective Candidate information to work out whether you might be interested in, or might benefit from, our services, and if so, to assess whether and how we may be able to help you out. If we think we can help you, we will use your information to get in touch with you about our services.
For more details on how we use your personal data, please see our Privacy Policy

TEMPORARY WORKER DATA:

If we employ or engage you directly as a Temporary Worker, the main reason for using your personal details is to ensure the smooth running of our Temp Relationship and to comply with our contractual and other duties to each other, and to our Clients, as part of our Temp Relationship and our duties to third parties such as tax authorities and government agencies.
For more details on how we use your personal data, please see our Privacy Policy

CLIENT DATA:

The main reason for using information about Clients is to enable us to introduce ourselves to you and to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This will involve: (i) identifying Candidates who we think will be the right fit for you or your organisation; (ii) providing you with an MSP programme (or assisting another organisation to do so); (iii) providing you with RPO services (or assisting another organisation to do so); and/or (iv) providing services to your employees, such as training courses to teaching staff who work for our Clients in the education sector. The more information we have, the more bespoke we can make our service.
For more details on how we use your personal data, please see our Privacy Policy

SUPPLIER DATA:

The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and comply with legal requirements.
For more details on how we use your personal data, please see our Privacy Policy

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES, EMERGENCY CONTACTS AND DEPENDANTS:

We use referees’ personal data to help our Candidates to find employment which is suited to them. If we can verify their details and qualifications, we can make sure that they are well-matched with prospective employers. Where a referee is being asked to give a reference based on their professional experience of a Candidate, and where we think that they may be interested in becoming a client of ours, we may also use their details to reach out to get in touch in that alternative capacity, where appropriate and following any laws and requirements. We use the personal details of a Candidate or Staff member’s emergency contacts in the case of an accident or emergency affecting that Candidate or member of Staff. We use the personal data of the dependants or other beneficiaries of Staff to allow that Staff member to access certain benefits or employment rights.
For more details on how we use your personal data, please see our Privacy Policy

WEBSITE USERS:

We use your data to help us to improve your experience of using our website, for example by analysing your recent job search criteria to help us to present jobs to you that we think you’ll be interested in. In addition, we use your data to provide you with the service you registered for or the services you participated in, for example sending you a newsletter or taking part in an online survey. If you are also a Candidate or Client of Morgan Jones, we will use data from your use of our websites to enhance other aspects of our communications with, or service to, you.
If you would like to find out more about cookies, including how we use them and what choices are available to you, please see our Privacy Policy.
Please note that communications to and from Morgan Jones’ Staff including emails will be reviewed as part of internal or external investigations or litigation where necessary.

STAFF ALUMNI:

If you are a former member of Staff we will hold your data for the appropriate period as per our legal and regulatory obligations. They will only be processed as necessary to achieve these obligations.
For more details on how we use your personal data, please see our Privacy Policy.

WHO DO WE SHARE YOUR PERSONAL DATA WITH?

CANDIDATE DATA:

We will share your personal data with various parties, in various ways and for various reasons. Primarily we will share your information with prospective employers to increase your chances of securing the job you want. Unless you specify otherwise, we will also share your information with any of our group companies and associated third parties such as our service providers and selected job aggregators where we feel this will help us to provide you with the best possible service and maximise your chances of getting what you want.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

PROSPECTIVE CANDIDATE DATA:

Where we have identified you as a Prospective Candidate we may share your information with any of our group companies and associated third parties such as our service providers to get in touch with you about our services.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

TEMPORARY WORKER DATA:

If we employ or engage you directly as a Temporary Worker, we may share your personal data with some additional parties to ensure the smooth running of our Temp Relationship. For example, we may share your personal data with appropriate colleagues within Morgan Jones (this may include colleagues in overseas offices), with a Client and, if appropriate, medical professionals such as your GP or an occupational health specialist (for instance, for any work adjustment assessments if applicable).
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

CLIENT DATA:

We will share your data: (i) primarily to ensure that we provide you with a suitable pool of Candidates; (ii) to provide you with an MSP programme (or assist another organisation to do so); (iii) to provide you with RPO services (or assist another organisation to do so); and/or (iv) to provide services to your employees, such as training courses to teaching staff who work for our Clients in the education sector. Unless you specify otherwise, we will share your information with any of our group companies and associated third parties such as our service providers to help us meet these aims.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

SUPPLIER DATA:

Unless you specify otherwise, we will share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES, EMERGENCY CONTACTS AND DEPENDANTS:

Unless you specify otherwise, we will share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

WEBSITE USERS:

Unless you specify otherwise, we will share your information with providers of web analytics services, marketing automation platforms and social media services to make sure any advertising you receive from us is targeted to you.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

STAFF ALUMNI:

If you are a former member of Staff and we will only share your data in the form of references or those circumstances where it is required by law or regulation.
If you would like to see a more detailed list of who we will share your personal data with, in appropriate circumstances, please see our Privacy and Cookie Policy.

HOW DO WE SAFEGUARD YOUR PERSONAL DATA?

We care about protecting your information. That’s why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data.
For more information on the procedures we put in place, please read our Data Security Policy.

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

If you are a Client or a Supplier we will retain your personal data to provide you with services or to receive services from you, or to provide you with information about our services that we believe you may be interested in. If you have expressly indicated that you would rather we didn’t retain your personal data, then we will Delete it from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation) or other legal exceptions apply.
If you are a Prospective Candidate or a Candidate, and we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for 1 year, we will automatically anonymise your personal data on our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation). As with Clients and Suppliers, if you have expressly indicated as a Prospective Candidate or a Candidate that you’re not interested in our services, then we will Delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation) or other legal exceptions apply.
If we employ or engage you as a Temporary Worker directly, depending on the applicable laws and requirements, we will ordinarily process your data throughout your Temp Relationship and will then retain it for a period after we have parted ways (unless we are otherwise required by law), following the approach we take with Candidates.
If you are a Website User we will retain any data for as long as it is necessary to achieve the purpose it was collected or processed for. If you have expressly indicated that you would rather we didn’t retain your personal data, then we will Delete it from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation) or other legal exceptions apply.
The data collected by Analytics and Marketing Cookies, those detailed in our Privacy and Cookie Policy, are set to remove themselves after 90 days, requiring you to re-consent to their usage.
For more information on our policy for the retention of personal data, please visit our Data Retention Policy.

HOW CAN YOU ACCESS, AMEND OR TAKE BACK THE PERSONAL DATA THAT YOU HAVE GIVEN TO US?

Even if we already hold your personal data, you still have various rights to it. To get in touch about these, please contact us. We will seek to deal with your request without undue delay, and in any event following the requirements of any applicable laws. Please note that, where necessary, we will keep a record of your communications to help us resolve any issues which you raise.

Right to object:

If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.

Right to withdraw consent:

Where we have obtained your consent to process your personal data for certain activities (for example, in some jurisdictions to use cookies) or consent to market to you, you may withdraw your consent at any time.

Data Subject Access Requests (DSAR):

Just so it’s clear, you have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or Delete such information. At this point we may comply with your request or, additionally do one of the following:
ask you to verify your identity, or ask for more information about your request, and
decline your request where we are legally permitted to do so (but we will explain why if we do so).

Right to erasure:

In certain situations (for example, where we have processed your data unlawfully), you have the right to request us to “erase” your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. If we do agree to your request, we will Delete your data.

Right of data portability:

If you wish, you have the right to transfer your data from us to another data controller. We will help with this – either by directly transferring your data for you or by providing you with a copy in a commonly used machine-readable format.

Right to lodge a complaint with a supervisory authority:

You also have the right to lodge a complaint with your supervisory authority, details of which can be found on the ICO website: ico.org.uk.
If your interests or requirements change, you can unsubscribe from part or all of our marketing content (for example job role emails or Morgan Jones newsletters) by clicking the unsubscribe link in the email, or by updating your preferences through our preference centre on the Morgan Jones website (by signing into your account or entering your email address).
If you would like to know more about your rights in respect of the personal data we hold about you, please see our Privacy and Cookie Policy.

HOW DO WE STORE AND TRANSFER YOUR DATA?

Morgan Jones is a UK based organisation and we work with other UK based organisations Whilst unlikely it may be necessary for us to transfer or store your data internationally in certain circumstances. You will be informed of this in advance.
For more information on the steps we take when we transfer and store your data internationally, please see our Data Security Policy.

WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL DATA WHEN YOU ACCESS THE MORGAN JONES WEBSITE?

Morgan Jones controls the processing of personal data when you access its website(s).
If you’ve got any further questions, or want further details, please view our Privacy and Cookie Policy or email Freddie Chirgwin-Bell at freddie@morganjones.net.

WHAT ARE COOKIES AND HOW DO WE USE THEM?

A “cookie” is a bite-sized piece of data that is stored on your computer’s hard drive. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website. We can use the information from cookies to ensure we present you with options tailored to your preferences on your next visit. We can also use cookies to analyse traffic and for advertising purposes.
If you want to check or change what types of cookies you accept, this can usually be altered within your browser settings or you use our CIVIC Cookie Control plugin. We also provide information about this in our Privacy and Cookie Policy available on the Morgan Jones website.
If you want to find out more about cookies, including how we use them and what choices are available, please see our Privacy and Cookie Policy.

HOW TO MANAGE OR REJECT COOKIES

When you first visit our website(s) you will be asked to choose what kind of cookies you want to receive, so we ask for your prior consent for some cookies through our CIVIC Cookie Control plugin while strictly necessary cookies will be set within our legitimate interests. You may also use your browser’s privacy settings to do this. However, rejecting all cookies through your browser’s privacy settings means that you may not be able to take full advantage of all our website’s features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
You can update your given consent at any time by visiting our CIVIC Cookie Control plugin which can be found by clicking on the “C” symbol in the bottom left of our website. Instead of using our CIVIC Cookie Control plugin, you may choose to opt-out to cookies which are not strictly necessary to perform basic features of our site by changing your browser settings. If you use our CIVIC Cookie Control plugin to update your choice of cookies, please note that this does not result in the deletion of already placed cookies on your device. So, if you want to delete such cookies you may delete them in your browser’s privacy settings.
If you choose to delete all cookies through your browser’s privacy settings, this will also delete any placed opt-out cookie on your computer, and you may need to actively opt-out again.
For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

GLOSSARY

Candidates – includes applicants for any roles advertised or promoted by Morgan Jones or individuals who Morgan Jones reasonably considers would be interested in being considered for any roles, including permanent, part-time and temporary positions and freelance roles with Morgan Jones’ Clients (including those individuals who want to, or who Morgan Jones reasonably considers may want to, become Temporary Workers); as well as people who have supplied a speculative CV to Morgan Jones, not about a specific job. Individual contractors, freelance workers and employees of suppliers or other third parties put forward for roles with Morgan Jones’ Clients as part of an MSP offering or otherwise will be treated as Candidates for the purposes of this Privacy Policy.
Clients – while it speaks for itself, this category covers our customers, clients, and others to whom Morgan Jones provides services in the course of its business or whom Morgan Jones reasonably considers would be interested in our services. In certain circumstances, Morgan Jones provides services to individual employees who work for Client organisations, such as training courses to teaching staff who work for Clients in the education sector. Please note that in this context, Morgan Jones requires Clients to communicate the relevant parts of this Privacy Policy (namely the sections directed at Clients) to their employees.
Delete – In this day and age, it is virtually impossible to guarantee the permanent and irretrievable deletion of electronic data. In addition, as we have explained to you in this Privacy Notice, sometimes we will be obliged by law or regulation, or need for risk-management reasons, to retain the ability to access certain elements of personal data. However, our commitment to you is that once your personal data reaches the end of its nominal retention period, or where we receive a valid request from you to erase it, we will put in place specific operational and Systems measures to ensure that your data is “put beyond use”. By this, we mean that while the data will still technically exist on an archive system, we will ensure that it cannot be readily accessed by any of our operational systems, processes or Staff. Only a very (and we mean exceptionally) a small number of senior Staff, in very (and, again, we mean exceptionally) limited and carefully prescribed situations, will be able to restore your personal data so that it can be viewed for those legitimate purposes. Once we are clear that all relevant legally mandated retention periods have expired (which, for present purposes, we expect to be seven years), we will go the additional final step of undertaking a “hard delete”, whereby not even that very limited number of senior staff would be able to restore your personal data.
General Data Protection Regulation (GDPR) – a European Union statutory instrument that aims to harmonise European data protection laws. It has an effective date of 25 May 2018, and any references to it should be construed accordingly to include any related national data protection legislation.
Managed Service Provider (MSP) programmes – Clients’ outsourcing of the management of external staff (including freelance workers, independent contractors and temporary employees) to an external recruitment provider.
Other people whom Morgan Jones may contact – these may include Candidates’ and Morgan Jones’ Staff emergency contacts and referees. We will only contact them in appropriate circumstances.
Prospective Candidates – individuals with whom Morgan Jones has not had prior contact but whom Morgan Jones reasonably considers would be interested in our services and, in particular, in being considered for any roles advertised or promoted by Morgan Jones, including permanent, part-time and temporary positions and freelance roles with Morgan Jones’ Clients.
Recruitment Process Outsourcing (RPO) services – full or partial outsourcing of the recruitment process for permanent employees to a recruitment provider.
Staff – includes current and former employees and interns engaged directly in the business of Morgan Jones (or who have accepted an offer to be engaged) as well as certain other workers who are or were engaged in the business of providing services to Morgan Jones (even though they are not classed as employees). For these purposes, we also include employees of Morgan Jones who are engaged to work on Clients’ premises under the terms of RPO or MSP agreements. To be clear, ‘Staff’ does not include individuals hired by Morgan Jones to be placed with Clients outside of an RPO/MSP arrangement. These individuals are treated in the same way as Morgan Jones’ Candidates and are covered by this Privacy Policy. Likewise, independent contractors and consultants performing services for Morgan Jones fall within the definition of a ‘Supplier’ for the purposes of this Privacy Policy.
Suppliers – refers to partnerships and companies (including sole traders), and atypical workers such as independent contractors and freelance workers, who provide services to Morgan Jones. In certain circumstances, Morgan Jones will sub-contract the services it provides to Clients to third party suppliers who perform services on Morgan Jones’ behalf. In this context, suppliers that are individual contractors, freelance workers, or employees of suppliers will be treated as Candidates for data protection purposes. Please note that in this context, Morgan Jones requires Suppliers to communicate the relevant parts of this Privacy Policy (namely the sections directed at Candidates) to their employees.
Staff Alumni – refers to former members of staff who have expressed their wish to remain part of Morgan Jones’ alumni network and to use Morgan Jones’ alumni portal.
Systems – telephone, computer, internet and Wi-Fi systems, software and portals, accounts and/or networks belonging, controlled or used by Morgan Jones that are used to transmit, undertake and/or receive communications or are otherwise used in the course of Morgan Jones’ business, including candidate portal software and CRM systems.
Temp Relationship – means our contractual relationship with Temporary Workers while they are employed or engaged directly by us.
Temporary Workers – includes someone who becomes employed or engaged by Morgan Jones to undertake temporary work for a Client or other Morgan Jones group company. If you are a Temporary Worker, we will also continue to process your personal data as a Candidate throughout your temporary work and thereafter, following the terms of this Privacy Policy. The question of whether and the extent to which the Recruits Privacy Policy and the Staff Privacy Policy apply to you as a Temporary Worker depends on law requirements.
Website Users – any individual who accesses any of the Morgan Jones websites or associated social media or digital channels.